Tick, Tick, Tick: A Business Pro’s Method of Time Management
9) Conserve your time. Limit your time . . . “I’ve only got a couple of minutes . . . what’s on your mind?” Have people come to you. Meet with groups rather than with individuals . . . to keep everyone informed.
10) Hire a professional secretary who can . . . take appropriate action on your behalf . . . make appointments . . . organize meetings, trips, conferences, etc. . . . critique your work and the organizations work . . . and follow up effectively on required organizational actions. She/he should be a positive extension of your management effort, style and personality.
11) Dictate, dictate, dictate. Carry a small recorder with you at all times. Provide your secretary with professional transcribing equipment. Turn your dictation around asap.
12) Make effective use of teleconferences to minimize travel. Distribute clearly numbered “visuals” ahead of time to wherever the participants will be located. Keep your listeners focused on the appropriate visual material during the teleconference.
13) Make aggressive use of a modern communication systems and employee distribution lists. State your subject at the beginning. Then state your conclusions. Next state your supporting evidence. Then summarize your positions, conclusions and call-to-actions. Lastly, advise your listeners of your message distribution list. Get everyone to follow this format.
14) What you do before a meeting and after a meeting is often more important than the meeting itself. Meetings give you license . . . before and after . . . to maximize what you are trying to make happen . . . and to draw and communicate conclusions.
15) Leave your job in your car when you get home at night.
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